Job Summary:  The Auxiliary Programs Manager (APM) has the primary responsibility for developing, implementing, and refining DC Stoddert Soccer’s auxiliary soccer programs. Current and prospective (*) auxiliary programs include:

• Tots Programs (4+ seasons) – ages 3-5
• Pre-K Soccer (“Tots Plus”)* – ages ~4-5
• Juniors (Fall, Winter, Spring, other?) – ages 6-7
• After School Program(s)* (Fall, Winter, Spring) – various ages
• Drop-In Program (4 seasons) – all ages
• Summer, Spring and School Break Camps – all ages
• Camps & Training Programs (indoor & outdoor, 4 seasons)* – all ages

The APM is a year-round, full time position that reports to DC Stoddert’s Executive Director (ED). The APM will work in concert with the DC Stoddert Staff, particularly the ED, Technical Director and Recreational Program Director, and the DC Stoddert Board, to implement and refine DC Stoddert’s current auxiliary programs and develop new programs. The APM will interact with the public, other DC Stoddert staff and volunteers, the DC Stoddert Board, and other organizations on DC Stoddert’s behalf to develop and deliver programs that are consistent with DC Stoddert’s mission and vision as adopted by the DC Stoddert’s Board of Directors.

Job Duties

Lead and operate the auxiliary programs for DC Stoddert

• By December of each year, assisted by the ED and other DC Stoddert staff, provide a detailed report on the operation, plans, and budget for each auxiliary program for the coming fiscal year.  
• Work with DC Stoddert staff, DPR staff, staff at host locations, and others to schedule and promote all programs.
• Work with DC Stoddert staff to promote and administer all auxiliary programs.
• Coordinate with DPR staff, host location staff, and DC Stoddert staff to secure all facilities needed for all programs.
• Develop proficiency with online registration systems, spreadsheets, and DC Stoddert’s website.
• Coordinate and communicate all necessary registration information with program staff.
• Develop and conduct various promotional activities (in-person, electronic, etc.) for the auxiliary programs.
• Operate all DC Stoddert auxiliary programs within established budgetary guidelines.
• Secure, inventory, and distribute all needed equipment, player gear, staff gear, etc. for each program.

Select and supervise auxiliary program staff

• Ensure that adequate and qualified staff are secured for each and all programs.
• Ensure that all program staff have completed and submitted needed employment paperwork.
• Develop and communicate job descriptions for program staff.
• Provide program staff under the APM’s supervision with timely performance evaluations.
• Implement staff pay scales and payment information for all programs.
• With help as needed from the Executive Director (ED) and the Technical Director, establish and monitor performance metrics for staff coaches.

Develop and foster relations with outside organizations (City organizations, schools, sponsors, etc.)

• Serve as the point of contact as appropriate for outside organizations in regard to the DC Stoddert’s auxiliary programs.
• Work with vendors and suppliers to support the auxiliary programs.
• Assist the DC Stoddert’s ED in developing sponsorship opportunities for auxiliary programs.

Develop and track budgets, payments, and other financial considerations for these programs

• Work with staff to ensure that registration payments are received and credited properly. Help remind registrants about any outstanding payments.
• Work with DC Stoddert staff to facilitate program staff payments.
• Ensure all auxiliary programs operate within established budgets.
• Operate programs to consistently show an increase in the net revenue for those programs that generate income.

Work closely with all appropriate DC Stoddert staff and volunteers to facilitate the operation of a quality soccer organization

• Attend as many regularly scheduled DC Stoddert meetings as possible, including Staff Meetings and meetings scheduled with outside groups where the APM’s presence is requested
• As appropriate, develop new auxiliary programs and / or expand current programs
• Provide a timely response to all inquiries directed to the Auxiliary Programs Manager
• Additional tasks or duties as requested.

The APM will need to provide clear communications to other DC Stoddert staff and members of the public when needed, and must be available and responsive for communication on a reasonable basis. Workload may include some weekends and evenings.

The APM will participate as a staff person in meetings and other DC Stoddert events and is strongly encouraged to participate as the site lead or regular program staff in as many of the auxiliary programs as possible.